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Corporate Travel Account

T&E second only to payroll as the largest business expense
  • Global hotel rates and air fares forecast to rise by 2.5% and 0.5% respectively in 2017*
  • Majority of companies report at least 20% of expenses are in violation of T&E policy**
  • 5% of employees commit 82% of all fraud**
  • Corporate Travel Account (CTA) delivers simplicity, security and insight
  • Centrally capture T&E spend with single monthly billing
  • Card-less system increases control, reduces fraud and avoids lengthy card roll-out
  • Powerful reporting and policy insight through Global Vision
  • A wealth of experience and expertise of Diners Club in commercial payments
  • More than 30 years delivering commercial payments solutions around the world
  • 60,000+ corporate travel accounts worldwide
  • Trusted by some of the world’s most successful businesses (Sony, Parmalat, Fujitsu, DHL, Novo Nordisk, Nike, Danone, Heineken, HITACHI etc.)
  • What is a Corporate Travel Account?

    A plastic card-less, centrally-billed

    and streamlined payment system used to capture and manage travel-related costs

    Account information is stored

    or «lodged» at a Travel Management Company and used with airline or other supplier

    Charges are made to one account

    for each of your clients; thousands of transactions per month can be processed onto a single CTA

    CTA Scheme: information and financial flows

    1
    Client orders services to Travel Company in compliance with internal travel rules and policies
    2
    Travel Management Company books services/tickets in their systems with CTA, provides details of business trips (travel invoice file) to the Bank
    3
    Through Corporate Travel Account the payments of the tickets, hotels, etc. are processed by the issuing Bank
    4
    Bank makes payments processing , reconciles transactions and travel invoice file data
    5
    Bank provides regular CTA statement- invoice and enhanced data to the Client
    Client receives the statement and pays the debt
    6
    Client access Global Vision ® Diners Club for detailed Management Information and reports

    Key parameters and benefits

    Company
    • Positive cash flow
    • Beneficial lending terms and conditions
    • Simplified documentary flow
    • Improved reporting
    • Data import to ERP systems
    Management
    • Increased control over business travel expenses
    • Optimized payment processes
    • Comprehensive and up-to-date MI reporting
    • Compliance with internal travel policies
    Employee
    • Simplified business travel procedures
    • Compliance with internal rules and procedures
    • Centralized booking process
    • Insurance and assistance during the trip
    Corporate Travel Account (CTA) – a card-less central travel account designed for any business entity that needs to purchase airline tickets or other related travel services through a designated Travel Management Company . No cards are issued to corporate employees.

    More insight through data in Global Vision®

    Global Vision ® Diners Club — web based management information system that provides quick access to business travel expenditure reports.

    This system is a unique advantage of Diner Club products, provided by Russian Standard Bank.

    Main benefits Global Vision®

    • Online access to data important for management decision making
    • Key information for strong negotiations with suppliers
    • Data available for last 36 months (no matter if supplier have been changed)
    • Access anywhere internet connection is available
    • The ability to differentiate access to different categories of data
    • Capability to download data directly to company’s ERP systems

    Reports examples

    • Comparison of costs of different periods
    • Reports of expenditure, structured by category
    • Analysis of expenses for counterparties, departments, regions
    • Report on used and unused cards
    • Expenses detailes for any selected card account or employee
    • Benchmarking costs with industry trends

    What a Client and a TMC gain from CTA?

    TMC — Client
    • Security & Control
    • Risks reduction
    • Savings
    • Simplified processes/procedures
    TMC
    • Costs optimization
    • Savings
    • Safety & Security
    • Simplified processes/procedures
    Central billing
    • Single payment
    • Flexible cycles
    No receivables collection
    Improved payment capabilities
    • No multiple travel invoices
    • Airline is a merchant

    Improved payment discipline

    Short clearing process: 3 days

    Increased cash flow
    • Positive impact on financials
    Less cash flow gaps and loans expenses
    Compliance in travel spend
    • Spend done via designated Agency/ Hotel
    • Detailed reporting (Global Vision)
    • Easy travel management
    Optimizing negotiations with clients
    Security and compliance
    • All cashless travel expenses
    • Can not be lost or stolen
    • No multiple card numbers
    PCI DSS compliance***
    Credit risk managed by Bank

    * Source: CWT/GBTA 2016 Global Travel Price Outlook

    ** Source : Certify / Proformative 2015 T&E Expense Benchmarking Survey

    *** Payment Card Industry Data Security Standards. Less need to store sensitive card information in TMC back office systems (one account instead of multiple card accounts).

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